Ready to explore ShowPass? Grab some time on the calendar and we’ll map out the fastest, easiest path to a stronger event - no chaos, no guesswork, just showtime confidence.
ShowPass Event Inquiry Form
SHOWPASS DEEPDIVE
What's Included In
ShowPass Packages?
ShowPass Core (2x LED display walls) Up to 7x14
Appropriately sized screen to accommodate experience and venue
LED Video (Ground-Supported)
(2) LED video walls (panel sets sized appropriately for room)
(2) Ground-support base systems (floor plates/bases, rear supports, safety ballast as needed)
(2) LED processors/controllers (one per wall)
LED receiving cards + data distribution (as required)
Power distribution for LED (breakout + cabling)
Data cabling (Ethernet/fiber as needed) + spares
LED wall trim/skins (clean edges)
Playback + Switching
(1) Presentation playback laptop (ShowREDE-provided) or client laptop interface (define your standard)
(1) Basic video switcher (2–4 input class)
(1) HDMI/USB-C adapter kit (full set)
(1) Scaler/converter kit (HDMI ↔ SDI as needed)
(1) Confidence/preview monitor at FOH (for operator)
Video cabling package (HDMI/SDI, power, backups)
Audio (Speech + Walk-Up Music)
(1) Digital audio console (compact)
(1) Stagebox / digital snake
(1) Main PA system sized for room (L/R)
(0–2) Subwoofers (as required for walk-up music)
(0–2) Front fills (as required)
System processing/DSP (if not integrated)
Audio cabling + power
Wireless Microphones (2 total)
(2) Wireless handhelds or (2) wireless lavs (mix as needed)
(1) Antenna distro + (2) paddles (recommended even at Core)
Mic stands (as needed) + lav accessories
Spare batteries + charging station
Lighting (Ground-Based Only)
Floor uplights / LED pars for stage wash (qty appropriate)
Basic lighting control (small controller/app-based)
Lighting power + cabling
Power, Cable Mgmt, Safety
Power distro (basic)
Cable ramps/mats for audience crossings
Gaff tape, tie-line, cable labels
ShowPass Plus (3x LED display walls)
Everything in Core, plus/adjusted:
LED Video (Ground-Supported)
(3) LED video walls (center + left + right)
(3) Ground-support base systems
(3) LED processors/controllers (or a multi-output processing system)
Expanded data + power distribution (additional runs, spares)
LED trim/skins for all walls
Playback + Switching (Upgraded for 3-wall workflow)
(1) Video switcher with additional inputs/outputs (to route content cleanly)
(1) Multi-output distribution (DA) to feed multiple walls reliably
(1) Backup playback option ready (spare laptop input or second source line) (recommended)
Additional preview/engineering monitor(s) as needed
Audio
Main PA scaled up for larger room (higher output / more coverage)
Additional front fills or delays as required by room depth
Lighting
Additional ground-based fixtures for more “premium stage” look (footlights, side light)
Extra control channels as needed
ShowPass Max (3x LED display walls, premium execution, no IMAG)
Everything in Plus, with “max” focused on reliability, polish, and headroom (still ground-supported):
LED Video (Premium + Redundancy Mindset)
(3) LED video walls (premium spec / brighter build as available)
(3) Ground-support base systems (clean scenic finish)
(1) Primary processing system + (1) backup processing path (where practical)
Spare LED panels (small qty) + spare data/power lines (recommended)
Enhanced cable management (loomed runs, cleaner stage presentation)Playback + Switching (Confidence-Forward)
(2) Playback sources available (primary + backup) with defined failover plan
(1) Higher-tier switcher (more stable routing, clean outputs)
(1) Stage confidence monitor (floor monitor for presenter reference) (optional but very “Max”)
Audio (Premium Speech Clarity)
Upgraded console (more headroom + cleaner workflow)
PA scaled for large audience with improved coverage plan (front fills/delays as required)
(Optional) Dedicated system tuning measurement mic/software (if you include it)
Lighting (Premium, Still Ground-Based)
Ground-based “premium look” package: uplight + floor spot + footlight accents
Clean stage edge lighting / scenic glow (no truss)
Power + Safety (More Robust)
More robust power distro plan (separate circuits where possible)
Additional cable ramps/mats and backstage cable control
ShowPass Additions (A La’ Carte)
When selecting your ShowPass package, a few details can affect the final scope and investment—this is where ShowPass Additions come in. These are optional, luxury-level add-ons designed to keep your base package clean and predictable, while still letting you upgrade the experience when your venue, agenda, or expectations require more.
Venue, Travel & Logistics
• Venue Liaison Fee (All-Inclusive): $1,500
• Travel & Lodging (Tiered): starting at $3,500 (applies if venue isover 50 miles)
• Delivery / Pickup (Local): $450 (starting)
• Rush Add-On (within 72 hours): $1,500
• Cable Ramp Package (public crossings): $250/day
Project Management & On-Site Support
• Floating Technicians: $500/day
• Project Manager (On-site): $4,500/day (Show Rate Applies: 3-Dayminimum)
• Additional Show Technician: $850/day
• Audio Engineer (Dedicated): $1,250/day
• Video Engineer (Dedicated): $1,250/day
• Rehearsal Block (up to 2 hours): $1,500
• Early Load-In / After-Hours Crew Premium: $750 (starting)
Microphones, Audio & Presenter Support
• Additional Microphones: $120/each
• Podium Mic Package (gooseneck + stand + cabling): $175/day
• Q&A Package (2 aisle mics + stands + tech support): $750
• Audio Recording Feed (board feed capture): $450
• Press Multi Box (media audio distribution): $650/day
• IFB / In-Ear Cue for VIP Presenter: $850/day
Content, Playback & Show Flow
• Content Management Window (pre-show file check + formatting):$750
• Dedicated Slide Advancer / Playback Operator: $1,250/day
• Backup Playback System (redundant laptop + failover ready): $950
• Presenter Clicker Package (2 clickers + receiver + spares): $150
• Confidence Monitor (stage floor monitor): $650/day (each)
• Downstage Timer / Presenter Timer: $350/day
• Teleprompter (basic, no operator): $1,750/day
• Teleprompter Operator: $950/day
Video, IMAG & Screen Enhancements
• IMAG with Labor: $5,500
• IMAG w/o Labor: $4,500
• Additional LED Wall (small breakout/aux wall): $1,800/day
• LED Processor Upgrade (higher output / multi-wall routing):$650/day
• LED Spare Panel Kit (risk reduction): $500/day
• Stage Edge LED Glow / Scenic Accent (ground-supported):$750/day
Lighting (Ground-Supported)
• Uplighting: $500 per package of 6
• Stage Wash Upgrade (floor fixtures for a cleaner, brighter look):$950
• Gobo / Monogram Projection (1 location): $650/day
• Wireless Uplighting Upgrade (12 fixtures): $950/package
• Pinspot Package (up to 6 tables/areas): $600
Power & Technical Infrastructure
• Power Distribution Package (clean, show-safe distro): $650/day
Streaming / Hybrid (Optional)
• Basic Livestream Package (1 camera + encoder + operator):$4,500/day
• Recording Package (program record): $1,250/day
Disclaimer
Although we work hard to ensure every ShowPass package delivers a complete, unforgettable experience, some events require more. That’s why we’re continually expanding our A la’ carte menu—so you can add micro gear and services in a plug-and-play way exactly when you need them most. To avoid overspending or adding unnecessary gear, please review your package details with our team before finalizing your ShowPass selection.
REDElite RoomPass (Non-Subscription)
What is a RoomPass?
A REDElite RoomPass is a one-time, turnkey AV package for a breakout room or small meeting space. It’s designed for planners who want predictable pricing, fast setup, and reliable onsite support - without signing up for a subscription.
How many days are included?
• Each RoomPass includes 1 event day for the selected package.
• Event day coverage: up to 10 hours on show site (typical meeting-
day coverage)
• Setup + strike: included when it can be completed within the same
event day schedule
If your schedule requires a separate day for early load-in, rehearsal, or next-day strike, we’ll quote that clearly as an additional day (so there are no surprises).
What’s included (by package)
Below is an complete view of what each RoomPass typically includes. Exact models may vary based on venue logistics and availability, but the performance level stays consistent.
Basic RoomPass (display + simple connectivity)
$4,500–$5,250 per RoomPass
•One 100" 4K Display
• Two PA-speaker audio system
• One wireless microphone
• Single HDMi connection
• Two power extension cables
• Two hours of on-site support
Enhanced RoomPass (display + audio) Most Popular
$6,750–$7,875 per RoomPass
• Two 86" 4K OLED Displays
• Two-speaker audio system
• Two wireless microphones
• Single HDMi connection
• Four power extension cables
• Two hours of on-site support
Premium RoomPass (flagship breakout: LED + mics)
$10,500–$12,250 per RoomPass
• Two 100" 4K Displays
• Two-speaker audio system
• Two wireless microphones
• Single HDMi connection
• Four power extension cables
• Two hours of on-site support
Elite RoomPass (largest breakout / elevated production)
$16,500–$19,250 per RoomPass
• Appropriately sized LED wall (recommended for premium breakout
experiences)-
• Enhanced audio support (appropriate for larger rooms)
• Wireless microphones (quantity based on agenda)
• Presenter switching support (for multiple presenters/laptops)
• Up to 8hrs of support: elevated technician coverage and show-ready setup for complex agendas
Multi-day RoomPass pricing (2+ days)
For multi-day programs, we price RoomPass as Day 1 + discounted additional days.
The RoomPass Promise
We price RoomPass to be simple and planner-friendly: one package, one event day, clear add-ons if your schedule needs extra days.
If you’d like, we can also provide a side-by-side comparison showing RoomPass vs. Subscription savings for your specific program dates.
Questions planners actually ask
Clear answers, no jargon. If you're under a deadline, we can quote fast.
Is ShowPass a full production or a package?
ShowPass is a package-first way to scope premium AV quickly. It can be delivered as a clean package, or expanded into full production depending on your room, schedule, and show needs.
What's needed to receive a quote quickly?
Event date(s), venue + room dimensions (or a floorplan), attendee count, seating style, and any must-have moments (keynote, awards, video playback, walk-on music, etc.).
Do you support rehearsals and showcalling?
Yes. During your consultation, ask about our Prime and Signature Add-ons that are designed for high-stakes moments and can include tech rehearsal and showcalling workflows (comms, cues, and run-of-show support).
Can you match our brands look on screen?
Absolutely. We can help you land a clean, premium screen look (fonts, layout, safe margins, and a consistent visual system) so content reads well in-room and on camera.
What about back-up plans?
We build redundancy into show-critical systems where it matters most. The exact backup plan depends on the package tier, venue constraints, and the risk profile of the show.
Where are you based?
Were based in Atlanta and support events nationwide through our crew network and production partners.